1. Introduction

Welcome to RecorderBuddy ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our voice recording transcription and note-taking platform.

2. Information We Collect

2.1 Personal Information

When you create an account, we collect:

• Email address
• Name (optional)
• Profile picture (optional)
• Authentication credentials (managed securely)

2.2 Recording and Transcription Content

We collect and store:

• Audio recordings you create
• Transcriptions of your voice recordings
• AI-generated notes and summaries from your recordings
• Recording metadata (title, date, duration, etc.)
• Audio files you upload for transcription

2.3 Usage Information

We automatically collect:

• Device information (browser type, operating system)
• IP address and general location
• Pages visited and features used
• Time and date of your visits
• Session duration

2.4 Cookies and Tracking Technologies

We use cookies and similar technologies to:

• Maintain your session and keep you logged in
• Remember your preferences and settings
• Analyze usage patterns and improve our services
• Enhance transcription and note-taking features

3. How We Use Your Information

We use the collected information to:

• Provide Services: Transcribe audio recordings and generate AI-powered notes and summaries
• Improve Platform: Analyze usage patterns to enhance transcription accuracy and features
• Organize Content: Store and manage your recordings, transcriptions, and notes
• Communication: Send important updates about your account and our services
• Security: Protect against unauthorized access and fraudulent activity
• Compliance: Meet legal obligations and enforce our terms of service

4. Third-Party Services

4.1 Authentication

We use secure authentication protocols to manage user accounts. Your authentication data is encrypted and stored securely in our database.

4.2 AI Services

We use the following AI providers to power our transcription and note-taking services:

• OpenAI: GPT-4o for audio transcription and GPT models for note generation
• Google AI: Gemini models for AI-powered summarization and organization
• Vercel AI: AI infrastructure and tools

Your audio recordings and transcriptions may be processed by these services to generate notes and summaries. We do not share personally identifiable information with AI providers beyond what's necessary for service delivery.

4.3 Hosting and Infrastructure

We use Vercel for hosting and Vercel Postgres on Neon for database services. Your data is stored securely in accordance with industry standards.

4.4 Audio Storage

We use UploadThing for secure audio file upload and storage functionality.

5. Data Sharing and Disclosure

We do not sell your personal information. We may share your data only in the following circumstances:

• Service Providers: With third-party vendors who help us operate our platform (as listed above)
• Legal Requirements: When required by law, court order, or legal process
• Safety: To protect the rights, property, or safety of RecorderBuddy, our users, or others
• Business Transfers: In connection with a merger, acquisition, or sale of assets
• Public Content: Content you mark as "public" may be visible to other users

6. Data Security

We implement industry-standard security measures to protect your information:

• Encryption in transit (HTTPS/TLS)
• Encrypted data storage
• Secure authentication and password hashing
• Regular security audits and updates
• Access controls and authentication requirements
• Secure session management

However, no method of transmission over the Internet is 100% secure. While we strive to protect your data, we cannot guarantee absolute security.

7. Your Rights and Choices

7.1 Access and Control

You have the right to:

• Access: View your personal information, recordings, and transcriptions
• Correct: Update or correct inaccurate information
• Delete: Request deletion of your account and associated data
• Export: Download your recordings, transcriptions, and notes
• Object: Opt out of certain data processing activities

7.2 Account Management

You can manage your account settings and preferences by visiting your User Profile page.

7.3 Communication Preferences

You can opt out of non-essential communications through your account settings.

7.4 Data Deletion

To delete your account and data, you can:

• Use the account deletion feature in your profile settings
• Contact us at recorderbuddy+privacy@adarshrkumar.dev

Note: Some data may be retained for legal compliance or legitimate business purposes.

8. Children's Privacy

RecorderBuddy is designed for general productivity use and may be used by individuals of various ages. We comply with applicable laws regarding children's privacy, including COPPA (Children's Online Privacy Protection Act) in the United States.

If you are under 13 years old, you must have parental consent to use our services. Parents can contact us to review, update, or delete their child's information.

We do not knowingly collect personal information from children under 13 without parental consent. If we become aware of such collection, we will take steps to delete the information promptly.

9. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws. By using RecorderBuddy, you consent to the transfer of your information to our facilities and third-party service providers.

We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

10. Data Retention

We retain your information for as long as necessary to:

• Provide our services to you
• Comply with legal obligations
• Resolve disputes
• Enforce our agreements

When you delete your account, we will delete or anonymize your personal information within 90 days, except where retention is required by law.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

• Posting the updated policy on this page
• Updating the "Last Updated" date
• Sending you an email notification (for significant changes)

Your continued use of RecorderBuddy after changes become effective constitutes acceptance of the updated Privacy Policy.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

• Email: recorderbuddy+privacy@adarshrkumar.dev
• Support: recorderbuddy+support@adarshrkumar.dev
• Website: recorderbuddy.adarshrkumar.dev

13. Regional Specific Rights

13.1 For California Residents (CCPA)

Under the California Consumer Privacy Act, you have the right to:

• Know what personal information is collected
• Know if your personal information is sold or disclosed
• Opt out of the sale of personal information (we do not sell your data)
• Request deletion of personal information
• Non-discrimination for exercising your rights

13.2 For EU/UK Residents (GDPR)

Under the General Data Protection Regulation, you have additional rights including:

• Right to data portability
• Right to restriction of processing
• Right to object to processing
• Right to lodge a complaint with a supervisory authority